Computer Science Software (Pty) Ltd


Registration Number 98/06964/07

Manual in terms of section 51 of the
Promotion of Access to Information Act, 2 of 2000

Introduction

Computer Science Software (Pty) Ltd is a private company providing a software development service to clients, situated in Durbanville, Western Cape, RSA.

Section 51(1)(a)


Street address:   23 Berghshoop, Off Langeberg Road, Durbanville 7550
Postal address:   PO Box 1174, Durbanville 7551
Telephone:   +27 [0]21 975 0215
Facsimile:   +27 [0]21 975 5594
Electronic mail:   info@profida.co.za

Section 51(1)(b)

The manual contemplated in terms of section 10 of the Promotion of Access to Information Act ("the Act") has not been published.

Section 51(1)(c)

No notice has been published in terms of section 52(2) of the Act.

Section 51(1)(d)

Section 51(1)(e)

Classification of records:

Operations Human Resources
  • Client details
  • Client files and matter details
  • Minutes of meetings
  • Contracts with external parties
  • Company policy documents
  • Employment contracts
  • Remuneration records and policies

Administration Finances
  • Financial statements
  • Assets inventory
  • Licences
  • Minutes of management meetings
  • Minutes of staff meetings
  • Correspondence

Form of request:

The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body, set out above [s 53(1) of the Act].

The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c) of the Act].

The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d) of the Act].

If a request is made on behalf of a another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f) of the Act].

Fees:

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee.

The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1) of the Act].

After the head of the private body has made a decision on the request, the requester must be notified in the required form.

If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6) of the Act].